Job Description

Who we are:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact - and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

We encourage you to apply if your qualifications and experience are a good fit for any of our openings.

Your Role:

Reporting to the Payroll Supervisor, as the Payroll Assistant, you are responsible for collaborating with the rest of the payroll team to administer the day-to-day operational financial activities at Global Relay as it relates to Canadian, US, and UK payroll and benefits processing and maintenance.

Your Job:

• Help with the processing of full-cycle payroll for 1,000+ Canadian, US, and UK employees.
• Perform reconciliation and analysis tasks for Canadian, US, and UK employee benefit programs for employee withholding, tax and financial reporting purposes
• Work with the rest of the payroll team to reconcile monthly invoices and balance statements for other employee programs for Canadian, US, and UK employees for payroll purposes
• Prepare Records of Employment for employee departures and terminations
• Prepare incentive payout calculations for input into the payroll system for payroll processing
• Input of company bonuses, employee expense reimbursements, and other special payments for payroll processing
• Assist in the preparation of annual year end payroll documentation, including: Canadian T4s, US W2s, and UK P11Ds and P60s
• Prepare payroll journal entries and reconciliations on a semi-monthly, quarterly, and annual basis
• Ensure interpretation of requirements imposed through legislation and company policies are implemented and adhered to appropriately
• Act as a resource and resolve payroll inquiries from employees and managers
• Maintain confidentiality of all payroll information and documents at all times
• Understand current payroll legislation and requirements and keep informed of any pending changes in Canada, US (federal and state), and the UK
• Ensure government reporting and remittance requirements are met
• Research of applicable tax treatment of benefits in Canada, US (federal and state), and the UK
• Take part in the creation, implementation, and maintenance of the operating procedures for all payroll processes, alongside the Human Resources team
• Continuously strive to implement best practices, looking for areas of streamlining and automation wherever possible

About You:

• Minimum 1-2 years of working in an finance or accounting team, demonstrating an interest in learning payroll
• A diploma or degree in business administration or related field, with some Accounting courses; PCP designation, or intention to pursue PCP preferred but not mandatory
• Excellent proficiency in Microsoft Office applications such as Excel, Word, Outlook, etc
• Impeccable accuracy with numbers and high attention to detail
• Ability to exercise tact and discretion and to be entrusted with confidential information
• Exceptional organizational skills with the ability to multi-task, prioritize and time-manage
• Excellent telephone etiquette and ability to write clear, concise and formal business communications
• Ability to work independently as well as within a team with minimal supervision
• Ability to work in a fast paced team environment
• Strong work ethic and integrity
• Prior knowledge in US and UK payroll is not mandatory, but must be open to learning about rules and regulations of those jurisdictions
• Familiarity with payroll systems (including Payworks and iSolved) is an asset

The Payroll Assistant role may require overtime when there are impending deadlines.

What you can expect:

At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are personalized to meet the unique needs of every individual.

We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.